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Remote Learner Attendance

By popular demand, today we’re introducing new tools for tracking the ‘virtual’ attendance of remote learners – that is, pupils working from home due to lockdowns.

Central to this is a new set of attendance codes that let you monitor attendance in the same way you do for in-person learners – helping identify safeguarding or other attendance patterns early so you can take prompt action.

Show me the codes already!

There are eight new codes in all, which mirror standard attendance codes and are distinguished by a dark background representing a stylised video-call box.

Studybugs Code Label
- Remote learner – no mark
/ Remote learner – present
N Remote learner – absent, reason unknown
O Remote learner – other unauthorised absence
I Remote learner – ill
Co Remote learner – confirmed case of Covid-19
M Remote learner – medical appointment
C Remote learner – other authorised absence

As with our other Covid-19 attendance codes, the remote learner codes let schools simply record reality, without having to worry continually about the DfE’s latest statutory reporting policies. All the new attendance codes are automatically handled in the correct way (which currently means they’ll be entered in your MIS as “X” codes).

How do I get going?

Studybugs Registers is the easiest way to get started.

First, bulk mark all remote learners with the - code (email us and we’ll do this for you). Then, when teachers open up their register, they simply need to tap on each child’s face to mark them as present or absent. Remote learners will be shown in a stylised video-call box to differentiate from in-person learners. Children who are expected in school will automatically be marked with codes / or N, and those expected remotely will be marked / or N. That’s it!

Classes and bubbles can be set up however you like – remote-learner-only classes, or combined in-person and remote classes, depending on how your teachers will be teaching.

Remote Learners
Remote and on-site learners in Studybugs Registers

What happens to absence reports from parents?

Absence reports will automatically be entered as an I for remote learners, so you can continue to track illness absence. Encourage your parents to continue reporting absence normally so you can build the picture of a child’s engagement with remote learning.

What about reporting?

The remote learner codes are supported in all existing attendance alerts. For example, you can receive a daily or weekly breakdown of remote learners who didn’t attend, or who are a confirmed case of Covid-19 as required for the DfE’s educational setting status form. and we can set this up for you.

The new codes require Studybugs Attendance. Register-taking for teachers requires Studybugs Registers.

As always, what you think.

Posted 13 January 2021 Share